CalendarDrop

Description

CalendarDrop takes the busywork out of building an events calendar. Upload a flyer, PDF, or Word document, or connect an inbound-email service to forward email text through the authenticated webhook. CalendarDrop reads the date, time, venue, and description and writes them up as a draft event for you to review.

It uses AI through your own provider key (Bring Your Own Key). You pick the provider, you enter your key, and CalendarDrop talks to that provider directly. There is no CalendarDrop account, no subscription, and no feature gating. The free plugin is fully functional and unrestricted.

What it does

• Reads event details from flyer images, PDFs, Microsoft Word (.docx) documents, and email text received through the authenticated webhook.
• Creates events as drafts so you always review them before anything is published. Nothing goes live on its own.
• Works with The Events Calendar when it is active: your imports land as native events you can open and edit there. The Events Calendar is a separate plugin by StellarWP and is not required.
• Works independently: if you do not use an event plugin, CalendarDrop creates standard WordPress draft posts carrying the event details, so it runs on any WordPress site.
• Forward emails to import: use an inbound webhook service (like Mailgun or Postmark) to route forwarded emails to your site, and CalendarDrop reads them and drafts the event automatically.
• A customizable public or private dropzone (off by default) that lets people you trust submit a flyer without a WordPress login, matched to your site with custom colors, fonts, and a logo.
• Per-upload categories: assign a category to an upload and every event from it is filed under that category, so you can drive separate, filtered calendar views.
• Duplicate handling: ignore a match, flag it as a new draft for review, or merge details into an existing draft. Merge mode leaves published and other non-draft events unchanged and reports that the duplicate needs review.
• Pulls a featured image from the flyer when one is available.
• A built-in AI diagnostic assistant that helps you check your connection and troubleshoot setup in plain language.

Choose your AI provider (Bring Your Own Key)

• OpenAI and OpenAI-compatible chat endpoints (including Azure OpenAI and local/self-hosted endpoints)
• Google Gemini (native API)
• Anthropic Claude (native API)

The site administrator chooses the provider, enters their own API key, selects a model, and clicks Test Connection. Keys are stored in your site’s own WordPress options database, on your own server.

Third-Party Services / Privacy

CalendarDrop relies on an AI provider to read your events, and that provider is one you choose and configure with your own API key. Nothing is contacted until an administrator saves a provider key and runs an action (a test, an upload, an email/webhook import, or the diagnostic assistant). There is no background activity.

When you run one of those actions, CalendarDrop sends the content being processed to the provider you configured. That content can include event text, flyer image data, extracted PDF and Word document text, and diagnostic prompts. Your API key is stored only in your site’s own WordPress database and is never sent to Penner Strategy. You are responsible for reviewing the provider’s Terms of Use and Privacy Policy before using the plugin.

Supported providers and their terms:

• OpenAI — https://openai.com — Terms: https://openai.com/policies/terms-of-use — Privacy: https://openai.com/policies/privacy-policy
• Google Gemini — https://ai.google.dev — Terms: https://ai.google.dev/gemini-api/terms — Privacy: https://policies.google.com/privacy
• Anthropic Claude — https://www.anthropic.com — Terms: https://www.anthropic.com/legal/consumer-terms — Privacy: https://www.anthropic.com/legal/privacy

Google Places (optional). If you supply your own Google Maps API key and an event has a venue name, CalendarDrop sends that venue/location name to the Google Places API to look up address details. Nothing is sent to Google unless you have configured a Google Maps key. Google Terms: https://cloud.google.com/maps-platform/terms — Privacy: https://policies.google.com/privacy

Technical details