Hourvia

Description

Hourvia is a WordPress timesheet plugin for small teams, tradespeople and businesses that want employees to enter weekly working hours directly on their WordPress site.

Employees use a front-end interface designed for desktop and mobile devices. Each morning and afternoon period can be linked to a job site and a vehicle, and extra interventions can be added when a day includes multiple locations or assignments.

Managers can review submitted timesheets, approve them, request corrections, unlock them when necessary and export records to CSV.

Hourvia Free works without an external service. Timesheet data stays in the site’s WordPress database.

The employee-facing timesheet portal defaults to French so existing French installations keep the same experience after updating. In the Hourvia settings screen, an authorized manager can choose French, English, or the WordPress site language for employee forms. When “site language” is selected, French WordPress locales use French and other locales currently fall back to English.

Main features

• Front-end weekly timesheet entry.
• Responsive employee interface for smartphones and desktop devices.
• Monday-to-Friday week with optional Saturday.
• Default working hours of 08:00-12:00 and 13:00-17:00, editable by the employee.
• Separate job site and vehicle for morning and afternoon periods.
• Additional interventions for days involving multiple job sites.
• Searchable job-site picker on mobile.
• Assigned employee vehicle that is automatically preselected.
• Vehicle directory with name and registration number.
• Job-site directory with name and optional reference.
• Bulk import of job sites and vehicles from CSV, TSV, TXT, XLSX, ODS or JSON files.
• Duplicate detection during imports.
• Automatic daily and weekly total calculation.
• Server-side validation and recalculation of submitted hours.
• One timesheet per employee and week.
• Employees can view their own submitted timesheets.
• Timesheets remain editable until approved.
• Workflow states: submitted, approved and needs correction.
• Approved timesheets are locked for employees.
• Status change history.
• WordPress administration screen for managers.
• CSV export.
• Employee portal language setting: French, English or WordPress site language.

Shortcodes

[hourvia_timesheet_form] displays the employee timesheet form.

[hourvia_my_timesheets] displays the current employee's submitted timesheets.<h3>Privacy</h3>

Hourvia stores the information required for timesheets in the WordPress database, including working hours, job sites, vehicles, statuses and associated WordPress users.

Hourvia Free does not send this information to a third-party service.

The site administrator remains responsible for informing users, defining appropriate retention periods and complying with the rules that apply to their organization.

Technical details